In today's highly competitive business landscape, delivering excellent customer experiences is more vital than ever. Research shows that 89% of companies aim to compete mainly through customer experience. With the cost of attracting new customers far exceeding customer retention, customer experience directly impacts a company's bottom line. 

So, what makes a great customer experience? This article explores the essential elements for crafting customer journeys that wow - from first impressions to lasting relationships, integrating digital engagement and real-world service to stand out!

What Makes A Great Customer Experience

Source: Puzzzel


Creating a personalized customer experience is essential for making people feel valued as individuals, not just transactions. When customers receive impersonal boilerplate answers or get passed around by representatives like a ball, frustration mounts; they prefer connecting with real people who take the time to get to know them. Knowing details like customers' names, birthdays, interests, and humor can provide that personal touch when appropriate.

While such individualized treatment may not scale for every interaction, companies should empower employees to go "off script" at crucial moments to surprise and delight customers. 

Whether it's a customized gift for loyal patrons on their special day, a laugh shared over a hobby, or simply addressing people by name, those personal touches make people feel recognized as more than just wallet share. 

Positive Attitude

Customer service representatives' positive, helpful attitudes translate directly into people's perceptions of their company's care and concern. However, even kind-natured employees can inadvertently appear indifferent or abrupt through emotionless online interactions lacking nonverbal cues. 

Source: Freepik

When assisting people via written platforms, a conscious effort should be made to convey warmth and appropriate humor when appropriate. Consider using emojis or exclamation points to offset potential coldness stemming from the lack of physical gestures, facial expressions, and vocal inflections humans rely on in person. 

If complex or sensitive matters risk escalating misunderstandings, don't hesitate to continue the conversation over the phone. Speaking lets both parties clarify intent through dialogue, vocal tone, and real-time feedback.

Accessibility and Convenience

Accessibility and convenience are critical for businesses looking to enhance customer experience. They remove barriers to entry and use. 

By ensuring products, services, facilities, and information are accessible to those with disabilities or other considerations, businesses open their offerings to more customers. This includes having screen reader-compatible websites, offering captions/translations, etc.

Going the extra mile differentiates businesses. In competitive markets, those providing added accessibility and convenience extras stand out. Things like curbside pick-up, delivery partnerships, extended customer service hours, or mobile accessibility show you are dedicated to minimizing customer effort.

The more accessible, adaptable, and barrier-free you make it for customers to engage, the more likely your business becomes their first choice. Customer experience and accessibility/convenience go hand-in-hand.

Proactive Problem Resolution

Providing proactive service means resolving customer issues efficiently in one interaction without excessive wait times. Whether over the phone, in-store, or on social media, aim to address each request fully so customers don't get bounced around departments or have to follow up. 

Source: AIHR

Prioritize speed by equipping employees to handle common requests and minor problems quickly rather than making people wait on lengthy holds. Set social media platforms' response time goals in one day. 

Have phone support agents available during working hours rather than leaving customers hanging. If delays happen, set clear expectations by allowing customers to schedule callback appointments at their convenience. 

Putting users in control of timing aligns service providers and consumers — both agree the issue necessitates prompt attention while accommodating reality. This commitment to timely, one-and-done service demonstrates a customer-first mentality.

Consistency Across Touchpoints

Companies must align messaging and service levels across all consumer touchpoints to meet rising customer expectations, especially among digitally-native millennials. Whether engaging potential clients through the website, mobile apps, phone, text, or brick-and-mortar locations, inconsistent experiences frustrate and cause trust to be lost. 

Make sure accurate, up-to-date information is easily accessible through self-service platforms to enable seamless transitions between channels when support is needed. Empower employees to resolve issues knowledgeably without bouncing clients to different departments. 

Integrating back-end systems allows agents to pick up where others left off. With digital natives expecting seamless omnichannel journeys, companies that consistently demonstrate responsive care tailored to individual preferences gain loyalty. They prove that customer-centricity permeates the entire organization, not just specific channels.

>>>> Read more: How To Build A Good Customer Experience Strategy: A Walkthrough

Leveraging Technology for a Better Customer Experience 

Automation and Artificial Intelligence 

When properly implemented, automation and AI can significantly enhance customer experience. The most obvious is speeding up simple and repetitive requests. Chatbots and virtual assistants can swiftly handle common inquiries, freeing up human agents for more complex issues. These interactions also help provide 24/7 availability, ensuring no hold times or being forced into narrow service windows.

StringeeX is a top-tier Contact Center solution that enhances customer experiences, fortifies brand identities, and establishes competitive edges for businesses. 

Source: Stringee

Integrating cutting-edge AI technology, including Callbot and Chatbot functionalities, the StringeeX software excels in automating various work processes. This automation not only aids employees but significantly boosts labor productivity, particularly within contact centers and customer care.

Data Analytics 

Advanced analytics tools now enable companies to transform massive amounts of data on past consumer behavior and interactions into straightforward portraits of ideal buyers. This actionable intelligence guides everything from marketing targeting to product enhancements to a service approach.

Rather than guessing what broad demographics want, analyze feedback, purchasing history, channel preferences, and support needs data to define micro-segments down to a one-to-one level if feasible. Map consumer journeys to pinpoint pain points and bright spots. Embed those insights across departments.

Source: Stringee

Platforms like StringeeX allow businesses to ingest the data flows from diverse touchpoints into a unified service and CRM profile for each client. With a complete 360-degree view linked to profiles in centralized software, every employee can access the individualized information they need to have relevant, meaningful interactions.

Self-service Options

With over 70% of government service users and nearly 60% of commercial clients now attempting self-service before engaging human agents, robust digital support platforms are an imperative starting point for a competitive consumer experience. 

However, companies should view DIY options not as an end but as an ongoing journey to earn trust by eliminating consumer frustration.

Keep self-service convenient and user-friendly while proactively assisting those needing additional guidance when technology falls short. With digital and human support handled skillfully, clients gain confidence in a brand that won't leave them stranded when convenience alone can't resolve their needs. 

The goal is not handing off clients between robots and people but one unified journey adapted in real time to satisfy and even surprise each individual. Every breakdown and hand-off represents an opportunity to wow.

Challenges in Providing a Great Customer Experience 

Leveraging Technology

Automating rote transactions via apps, bots, and APIs can provide self-service convenience, allowing customer service teams to focus on complex emotional support. AI generates valuable insights from purchase patterns and feedback driving innovation.

However, technology itself remains sterile, incapable of empathy. Strict adherence to data models also risks missing nuance and change. What people need most are open hearts and minds, not just slick interfaces.

Technology should connect companies and consumers meaningfully, not distance them through sterility and bureaucracy. Harness bots for scale and use analytics for insights, but lead with trust and care. Where emotional support falters, encourage clients to request a human connection. While technology enables helpfulness, only shared humanity makes people feel genuinely helped.

Managing Expectations

Meeting consumer expectations poses an ever-moving target, as past experiences, word-of-mouth, advertising, and social media shape evolving demands that brands must balance with operational realities. Exceeding expectations delights while falling short disgruntles, even if unmet wants seem unreasonable.

Rather than viewing expectations as static or impossible, innovative companies constantly converse with customers to align needs with constraints. Transparent communication manages hopes, while underpromising opens the door for delight. Some tactics include:

  • Gather feedback to gauge desires and pain points
  • Set expectations during marketing by clearly explaining offerings
  • Empower all employees to provide transparency around issues
  • Establish automatic progress updates on requests
  • Proactively notify consumers about problems that may impact service
  • Occasionally surprise patrons with unexpected upgrades

Adapting to Changes

Evolving customer expectations, competitors raising service bars, economic shifts, regulations, innovations, and crises drive continual disruption. While such changes ignite stress for organizations oriented toward maintaining status quo operations, thoughtful leaders embrace flux.

They view landscape shifts not as roadblocks but as signposts pointing toward new opportunities to pursue. Necessity breeds invention. This adaptive innovation demands several competencies:

  • Awareness - Establish processes that monitor customer signals, market forces, and societal dynamics to expose threats and openings early while still malleable.
  • Experimentation - Develop organizational comfort by trying out new engagement channels, technologies, delivery methods, and experience concepts on small customer cohorts to guide wider rollouts. Accept and learn from failure.
  • Flexibility - Maintain agility to launch new initiatives across groups quickly. Seek input from diverse worker voices who engage clients daily.

Bottom Lines

As we have explored what makes a great customer experience, embracing personalization, empathy, and consistency, businesses can create lasting impressions that resonate with consumers. 

Brands can now harness tools like StringeeX to turn growing data flows into intelligence that helps employees humanize interactions and forge meaningful relationships. With its multi-channel capabilities, customer service call center features, and CRM integration, StringeeX emerges as a comprehensive platform. 

Businesses leveraging StringeeX not only optimize costs but also elevate the overall customer care process, ensuring a truly outstanding customer experience.